Volunteer Instructions
Thanks so much for volunteering your time. Festival couldn’t happen without everyone pitching in!
Sign in at the info booth 10 minutes before your shift to provide a smooth transition for volunteers. Remember, parking can be a challenge on Festival weekend.
What are my responsibilities?
Wristband/Ticket Management Details
Each activity has its own “cost” and “prize”. Check the job description for each game for details.
Collect play tickets in your red bags and don't leave tickets unattended.
Please stay until your replacement arrives, no need to check out.
For questions see your job descriptions for contacts and if all else fails, come to the info booth.
Thanks again for your support!!!
Sign in at the info booth 10 minutes before your shift to provide a smooth transition for volunteers. Remember, parking can be a challenge on Festival weekend.
What are my responsibilities?
- Find your job description (scroll down) for details on how to run your booth including ticket cost/prize specifics.
Wristband/Ticket Management Details
Each activity has its own “cost” and “prize”. Check the job description for each game for details.
- Wristbands used as play tickets on games except Cake Walk, Wine Toss, Salami Toss, Big Splash and Haunted Garden
- 2 types of tickets:
- Play tickets (yellow) are “money” used to play games, buy sugar shack items and buy drinks.
- Win tickets (green) are earned when playing games and can only be used to redeem for prizes at the prize booth.
Collect play tickets in your red bags and don't leave tickets unattended.
- During the festival info booth staff will check in to see if you need more win tickets.
- Please pass tickets off to the next volunteer. First shift and last shift, pick up/drop off win tickets at the Info booth.
Please stay until your replacement arrives, no need to check out.
For questions see your job descriptions for contacts and if all else fails, come to the info booth.
Thanks again for your support!!!
Job Descriptions Fall 2023
List organized by games, other operations and set up/clean up
Game Descriptions
These roles below qualify for Festival Hours
AXE THROWING
Description: Throw axes against a target to win tickets
What do the volunteers need to do?
BASKETBALL
Description: Players try to make 10 shots from 5 different positions. This is an active play activity where volunteers help to rebound shots.
What do the volunteers need to do?
BIG SPLASH
Description: Throw a ball at a round target to drop liquid on someone.
What do the volunteers need to do?
Who do I go to for issues/questions? Info Counter or call Coach Doc (925) 451-4002
CAKE WALK
Description: One player stands on each numbered space #1-12. When music starts, they move along numbered spaces for a chance to win baked goods.
What do the volunteers need to do?
COKE BOTTLE TILT
Description: Players use a ring on a fishing pole to try and make a coke bottle stand up on its own.
What do the volunteers need to do?
DUCK POND
Description: Select the lucky duckie to win stuffed animals. Players get one chance per ticket to try and select a winning duck from the pond labeled S, M, L or XL on the bottom.
What do the volunteers need to do?
DUCK RACE
Description: Players use a spray bottle with water to push the ducks forward to win the race.
What do the volunteers need to do?
FISHING POND
Description: Younger kids try their luck "fishing" for prizes. A large wooden scene of the ocean has holes in it, kid puts the pole in the hole and a prize is clipped to the fishing pole.
What do the volunteers need to do?
GOLF
Description: Players putt a ball into a hole to win tickets.
What do the volunteers need to do?
HAUNTED GARDEN
Description: Manage Haunted Garden area, crowd control and scared child interventions.
What do the volunteers need to do?
KING OF THE JUNGLE
Description: Two players have a pillow fight and try to knock the other off a balance beam.
What do the volunteers need to do?
OVER/UNDER
Description: Players roll balls to try to get a total score under 14 or over 30 to win 20 tickets.
What do the volunteers need to do?
Who do I go to for issues/questions? Info Counter or call Coach Doc (925) 451-4002
PING PONG TOSS
Description: Players try to get ping pong balls onto red, blue, or gold spaces.
What do the volunteers need to do? Collect 1 play ticket/check wristbands. Provide player with x balls
What does the customer get/win? (Please see sign at booth for details, no one seems to know for sure.)
PITCHING STRIKES
Description: Pitch ball from line to hit items in the strike zone
What do the volunteers need to do?
Collect 1 play ticket/wristband. Provide 3 balls to players to try and hit hanging items in strike zone.
What does the customer get/win?
RING TOSS
Description: Players toss hula hoop rings at posts.
What do the volunteers need to do?
ROLY-POLY CHALLENGE
Description: 2 players balance a board to roll a ball down a chute, around a curve and drop the ball into the center of a grid to win.
What do the volunteers need to do?
SOCCER/FOOTBALL
Description: Kick a soccer ball or throw a football into a hoop to win.
What do the volunteers need to do? Collect 1 play ticket/wristband. Provide 3 tries to players to try and make the soccer ball (with feet) or the football (with hands)through hula hoops.
What does the customer get/win?
TIC-TAC-TOE
Description: Tossing bean bags into spaces, three in a row to win.
What do the volunteers need to do?
Who do I go to for issues/questions? Info Counter or call Coach Doc (925) 451-4002
WINE TOSS
Description: Players toss rings to try and win a bottle of wine
What do the volunteers need to do?
These roles below qualify for Festival Hours
AXE THROWING
Description: Throw axes against a target to win tickets
What do the volunteers need to do?
- Collect 1 ticket/check wristband
- Hand axes to player
- There will be lines by grade on the ground – make sure kids are standing behind the correct line.
- 1 item hit = 1 win ticket
- 2 item hit = 3 win tickets
- 3 item hit = 5 win tickets
BASKETBALL
Description: Players try to make 10 shots from 5 different positions. This is an active play activity where volunteers help to rebound shots.
What do the volunteers need to do?
- Collect 1 play ticket/wristband for 10 shots.
- Players are given 2 shots from each position on the grass.
- You will have 2 balls to play with so player will need to retrieve balls between position changes.
- Help rebound shots to keep up speedy play.
- 1 basket = 1 win ticket
- 6 baskets = 12 win tickets
- 10 baskets = 25 win tickets
BIG SPLASH
Description: Throw a ball at a round target to drop liquid on someone.
What do the volunteers need to do?
- Collect 3 play tickets (no wristbands)for 2 attempts
- There will be lines by grade on the ground – make sure kids are standing behind the correct line.
- Reset pin to make bucket stay upright
- Refill bucket
Who do I go to for issues/questions? Info Counter or call Coach Doc (925) 451-4002
CAKE WALK
Description: One player stands on each numbered space #1-12. When music starts, they move along numbered spaces for a chance to win baked goods.
What do the volunteers need to do?
- One volunteer collects 1 play ticket, no wristbands, and picks numbers from a “hat”
- The other runs the music.
- Replenish baked goods from the Parish Hall Kitchen
- You take tickets, line up participants, one per number.
- Start music, they move along numbered spaces in a circle. Usually, ~30 seconds for the music. Stop music.
- You will pick a number from the bucket and the person standing on the number wins a baked treat of their choice.
- Pick their favorite treat/baked good from the tables
COKE BOTTLE TILT
Description: Players use a ring on a fishing pole to try and make a coke bottle stand up on its own.
What do the volunteers need to do?
- Collect 1 play ticket/check wristbands for a 90 second attempt. Place the coke bottle on its side and give the participant the pole. If the bottle falls it can be reset until time is up.
- If they can stand up the bottle, they get 5 win tickets. One set of tickets per 90 second attempt.
- It may help to use the stopwatch on your phone as a timer
DUCK POND
Description: Select the lucky duckie to win stuffed animals. Players get one chance per ticket to try and select a winning duck from the pond labeled S, M, L or XL on the bottom.
What do the volunteers need to do?
- Collect 1 play ticket/check wristbands. Multiple kids can play at once.
- Give the kids their magnetic fish poles.
- Once they hook a duck have them hook the duck on the back to see if they’ve won or not.
- Sort and restock stuffed animals on tables for kids to pick from.
- Based on the ducks’ label they can pick a stuffed animal. One prize per ticket.
- Many of the ducks are not winners and players will need to try again next time.
- Fast-paced booth
- Where to get more stuffed animals? Check the back rooms in the parish hall.
DUCK RACE
Description: Players use a spray bottle with water to push the ducks forward to win the race.
What do the volunteers need to do?
- Collect 1 play ticket/wristband for one race.
- Provide spray bottles to players and determine the winner.
- 1st place = 3 win tickets
- 2nd place = 2 win tickets
- 3rd place = I win ticket
- Where do I get more water? Use water bottle filling stations at middle school, by flag-pole or by elementary bathrooms.
FISHING POND
Description: Younger kids try their luck "fishing" for prizes. A large wooden scene of the ocean has holes in it, kid puts the pole in the hole and a prize is clipped to the fishing pole.
What do the volunteers need to do?
- Collect 1 play ticket/check wristbands for 2 plays.
- Provide player fishing rod with clip.
- Child fishes twice through holes and you clip a prize on hook for each try.
- 1 small prize per try (2 total prizes per ticket)
GOLF
Description: Players putt a ball into a hole to win tickets.
What do the volunteers need to do?
- Collect 1 play ticket/check wristbands for 3 tries. Provide club and 3 balls to player.
- Ensure players use putter to get ball in hole (no rolling, throwing etc.)
- Club is universal and works for both right and left-handed players.
- 1 ball in any hole = 1 win ticket
- 2 balls in any hole = 2 win tickets
- 3 balls in any hole = 3 win tickets
HAUNTED GARDEN
Description: Manage Haunted Garden area, crowd control and scared child interventions.
What do the volunteers need to do?
- Collect 1 play ticket, no wristbands.
- Help younger kids to understand to cross their arms across their chest if they don’t want to be jump scared or other activities that might be too much.
- Manage middle school kids who are working for appropriate behavior
- Keep other kids from sneaking in etc.
KING OF THE JUNGLE
Description: Two players have a pillow fight and try to knock the other off a balance beam.
What do the volunteers need to do?
- Collect 1 play ticket per player/check wristbands and provide pillows.
- Players have 3 chances to knock each other off.
- Keep players from making any shots above the shoulder (NO HEAD SHOTS).
- Best 2 out of 3 winner receives 3 win tickets.
- Extra pillowcases can be found at the info booth.
OVER/UNDER
Description: Players roll balls to try to get a total score under 14 or over 30 to win 20 tickets.
What do the volunteers need to do?
- Collect 1 play ticket/check wristbands.
- Provide 6 balls and keep track of points.
Who do I go to for issues/questions? Info Counter or call Coach Doc (925) 451-4002
PING PONG TOSS
Description: Players try to get ping pong balls onto red, blue, or gold spaces.
What do the volunteers need to do? Collect 1 play ticket/check wristbands. Provide player with x balls
What does the customer get/win? (Please see sign at booth for details, no one seems to know for sure.)
- Red =
- Blue =
- Gold =
PITCHING STRIKES
Description: Pitch ball from line to hit items in the strike zone
What do the volunteers need to do?
Collect 1 play ticket/wristband. Provide 3 balls to players to try and hit hanging items in strike zone.
What does the customer get/win?
- 1 item hit = 1 win ticket
- 2 item hit = 3 win tickets
- 3 item hit = 5 win tickets
- There will be lines by grade on the ground – make sure kids are standing behind the correct line.
RING TOSS
Description: Players toss hula hoop rings at posts.
What do the volunteers need to do?
- Collect 1 play ticket/check wristbands. 1 turn is 4 hoops.
- 3 rings on stand = 3 win tickets
- 2 rings on stand = 1 win tickets
ROLY-POLY CHALLENGE
Description: 2 players balance a board to roll a ball down a chute, around a curve and drop the ball into the center of a grid to win.
What do the volunteers need to do?
- Collect 1 play ticket/wristband per player for 3 tries (for the pair).
- If there is only one player, you get to play with them.
- Ball into center spot = 2 win tickets for each player
- Only one win per 3-try round.
- There will be lines by grade on the ground – make sure kids are standing behind the correct line.
SOCCER/FOOTBALL
Description: Kick a soccer ball or throw a football into a hoop to win.
What do the volunteers need to do? Collect 1 play ticket/wristband. Provide 3 tries to players to try and make the soccer ball (with feet) or the football (with hands)through hula hoops.
What does the customer get/win?
- 1 through hoop = 1 win ticket
- 2 through hoop = 5 win tickets
- 3 through hoop = 10 win tickets
- There will be lines by grade on the ground – make sure kids are standing behind the correct line.
TIC-TAC-TOE
Description: Tossing bean bags into spaces, three in a row to win.
What do the volunteers need to do?
- Collect 1 play ticket/check wristbands.
- Provide 4 bags. Any 3 in a row, any direction gets 3 win tickets.
- There will be lines by grade on the ground – make sure kids are standing behind the correct line.
Who do I go to for issues/questions? Info Counter or call Coach Doc (925) 451-4002
WINE TOSS
Description: Players toss rings to try and win a bottle of wine
What do the volunteers need to do?
- Collect 5 tickets for 3 rings OR 10 tickets for 12 rings
- If player makes a ring on a particular bottle, they win that bottle.
Operations Roles
These roles below qualify for Festival Hours
COSTUME CONTEST
Description: Help check-in contestants for costume contest
What do the volunteers need to do?
FACILITIES
Description: Help with facilities issues, power, lighting, etc.
Who do I go to for issues/questions? Call 925-765-1091 Peter Symonds
FLOATERS
What do the volunteers need to do?
HOT DRINKS - PTG
Description: Selling, preparing and serving hot drinks.
What do the volunteers need to do?
INFO BOOTH
What do the volunteers need to do?
PRIZE BOOTH
Description: Help the kids count their win tickets and choose prizes based on how many tickets they have!
What do the volunteers need to do?
SECURITY
Description: Provide security, empty trash cans and keep the grounds picked-up.
What do the volunteers need to do?
TICKET SALES BOOTH
What do the volunteers need to do?
TRUNK OR TREAT HOSTS
Description: Participate by decorating your trunk and handing out nut-free treats.
What do the volunteers need to do?
These roles below qualify for Festival Hours
COSTUME CONTEST
Description: Help check-in contestants for costume contest
What do the volunteers need to do?
- Help check in contestants, document names and provide numbered tags by age group.
- Participants get a free dress pass and winners get a prize (ice cream tickets, a gift card or other prize)
- Categories are group costume, scariest and most creative.
- Judging is based by age group: K-2, 3-5, 6-8 & adults
- On list by grade, write down participant name next to their number.
- Write the same number on the colored sticker for that age group.
- Provide to participant, telling them to place it in a visible spot so the judges can see it.
FACILITIES
Description: Help with facilities issues, power, lighting, etc.
Who do I go to for issues/questions? Call 925-765-1091 Peter Symonds
FLOATERS
What do the volunteers need to do?
- Be able to drop in and help wherever needed from booths to games etc.
HOT DRINKS - PTG
Description: Selling, preparing and serving hot drinks.
What do the volunteers need to do?
- Counter service including taking tickets
- Prepare hot cocoa, cider and coffee
INFO BOOTH
What do the volunteers need to do?
- Checks in all volunteers for shifts, volunteers sign in.
- Answers questions for all the guest/volunteers
- Minor First Aid
- Hand out pre-purchased tickets and wristbands to families. Check off the family name from the list and hand out the envelope with their items.
- Lost wristbands: Provide customers with a replacement based on purchase records or have them exchange cut off wristbands to get a new one (document).
PRIZE BOOTH
Description: Help the kids count their win tickets and choose prizes based on how many tickets they have!
What do the volunteers need to do?
- Volunteers will help kids count their tickets.
- Help them choose prizes based on how many tickets they have.
- Collect the tickets in the box provided.
- Please do not let children into the booth.
- Only certain color tickets are win tickets to be used for prizes.
- Marisa Mathis, Keisha O’Shea, and Christine Oats manage the booth and can help answer questions.
SECURITY
Description: Provide security, empty trash cans and keep the grounds picked-up.
What do the volunteers need to do?
- Provide security by monitoring the grounds and making sure areas designated off limits are clear. This role will also be responsible for emptying trash cans and keeping the grounds picked-up. Keep an eye on all areas of the festival to make sure everything is running smoothly.
- Get a vest, trash bag(s) and grabber when you check in at the info booth.
TICKET SALES BOOTH
What do the volunteers need to do?
- Sell tickets and t-shirts on site using Square with credit cards and apple pay– but NO CASH
- Tickets cost $1 and are sold onsite in sets of 20 for $20.
- Wristbands cost $65
- T-shirts – same price as online $17-19 depending on size.
- More instructions on the use of the Square payment will be provided on site.
- Lost wristbands: send people to the info booth to see if they can get a replacement based on purchase records or bring cut off wristbands to get a new one.
- No raffle or other things to sell this year.
TRUNK OR TREAT HOSTS
Description: Participate by decorating your trunk and handing out nut-free treats.
What do the volunteers need to do?
- Arrive no later than 3:30 to the small parking lot, on the northeast side of the church
- Decorate your trunk
- Hand out nut free treats from 4-5:15 pm
- Once the lot is cleared after 5:30 you can close your trunk and enjoy the festival
- Contact Alicia for questions Aliciayhamilton@gmail.com or 925.640.8203.
Clean Up/Set Up
These roles below qualify for Fundraising or Personal Choice hours - NOT festival hours.
CLEAN UP
Description: Help clean-up after Festival and get 2 for 1 Bonus Fundraising or Personal Choice Hours. If you sign up for a three (3) hour shift, you get credit for six (6) hours.
DECORATIONS
Description: Help decorate the festival before it opens on Friday and Saturday. NOTE: These are Fundraising or Personal Choice hours - NOT festival hours.
What else does the volunteer need to know?
HAUNTED GARDEN SET-UP or CLEAN-UP
Description:
SET-UP
Description: Help set-up before Festival. NOTE: These are Fundraising or Personal Choice hours NOT festival hours.
What do the volunteers need to do?
These roles below qualify for Fundraising or Personal Choice hours - NOT festival hours.
CLEAN UP
Description: Help clean-up after Festival and get 2 for 1 Bonus Fundraising or Personal Choice Hours. If you sign up for a three (3) hour shift, you get credit for six (6) hours.
- Clean up hours do not count towards your 4 required Festival Hours – just Fundraising or Personal Choice hours.
DECORATIONS
Description: Help decorate the festival before it opens on Friday and Saturday. NOTE: These are Fundraising or Personal Choice hours - NOT festival hours.
What else does the volunteer need to know?
- Shantelle will reach out with the site plan and decor set up assignment a few days before the festivals. All supplies will be provided.
HAUNTED GARDEN SET-UP or CLEAN-UP
Description:
- Help supervise 8th graders and decorate the haunted garden before it opens on Friday.
- Help clean-up after Festival and get 2 for 1 Bonus Fundraising or Personal Choice Hours. Who do I go to for issues/questions?
- NOTE: These are Fundraising or Personal Choice hours - NOT festival hours.
- Call Stacy York (925) 323-1484
SET-UP
Description: Help set-up before Festival. NOTE: These are Fundraising or Personal Choice hours NOT festival hours.
What do the volunteers need to do?
- Help to set up the facilities for festival.